Unencrypted email
Sending X-rays, treatment plans, and referrals via standard Gmail or Outlook is a HIPAA risk—even when messages are never intercepted.
Dental Industry
HIPAA email security for dental offices
Dental practices handle X-rays, treatment plans, and insurance submissions daily. HIPAA Companion keeps every communication compliant across locations—from solo offices to DSOs.
Common dental HIPAA risks
The compliance risks every dental office faces
Unsecured faxes
Physical fax machines expose records in waiting rooms and output trays. Insurance and specialist referrals need encrypted cloud fax.
Missing BAA
Many dental offices lack signed BAAs with email, scheduling, or billing vendors—a finding OCR cites frequently in dental audits.
Our solution
Everything dental offices need for HIPAA email compliance
HIPAA Companion covers every communication touchpoint in a dental practice—from patient follow-up and imaging notes to insurance pre-auths and specialist referrals.
Encrypted patient email
Send treatment plans, imaging notes, and follow-up instructions securely—with delivery receipts and audit trails.
HIPAA-compliant cloud fax
Replace hallway fax machines with encrypted digital fax for pre-auths and specialist referrals.
Digital intake forms
Collect medical history, consent, and insurance details via secure forms before patients arrive.
Instant BAA signing
Your Business Associate Agreement is executed digitally when you onboard—included on every plan.
Works with your current tools
- Microsoft 365 / Outlook
- Google Workspace
- Dentrix, Eaglesoft, Open Dental (export workflows)
- Insurance portals and clearinghouses
- Multi-location admin rollouts
“Staff picked up secure fax quickly—and I stopped worrying about pages sitting out overnight. The BAA was signed before we sent our first message.”
Other industries
Easy MD Forms for every healthcare setting
Dental HIPAA compliance
Protect every patient record across your office or DSO
Book a consult to walk through locations, imaging workflows, and insurance volume—we will map a rollout staff can adopt quickly.