PHI in email attachments
Appeal packets and medical records often leave review teams through standard email without encryption controls or consistent retention policies.
Insurance & Payers
HIPAA-ready communication for payers handling PHI
Claims teams, nurse reviewers, and provider relations exchange medical records, prior authorizations, and appeals every day. HIPAA Companion gives payers encrypted channels with audit logging—not consumer email and ad hoc file shares.
Payer-side HIPAA risks
Where claims and clinical review workflows leak PHI
Third-party vendor gaps
BPO partners and clearinghouses may lack documented BAAs and centralized logging—complicating breach reconstruction.
Audit reconstruction
Regulatory and internal audits require proof of who received which record, when it was accessed, and how it left your environment.
Built for payers
Governed channels for claims and clinical review
HIPAA Companion helps payer organizations exchange records with providers, TPAs, and internal review teams on encrypted email and fax—with retention and logging payers expect during audits.
Encrypted payer email
Secure exchange with providers, TPAs, and internal clinical review—with delivery receipts and searchable logs.
HIPAA fax & forms
Prior auth and medical-necessity workflows without unguarded PDF chains or personal inboxes.
Role-based access & MFA
Limit PHI to staff who need it across claims, appeals, and nurse review functions.
Audit-ready exports
Produce activity logs and vendor documentation compliance teams expect during reviews.
Works with your current tools
- Microsoft 365 / Outlook
- Google Workspace
- Claims and prior-auth platform exports
- Provider portal handoffs
- Large-team admin and SSO paths
“We needed one place to show auditors how records moved between nurse review and provider relations. Unified logging replaced spreadsheet tracking overnight.”
Other industries
Easy MD Forms for every healthcare setting
Payer HIPAA compliance
Exchange medical records without consumer email risk
Book a consult to walk through your claims volume, BPO partners, and audit requirements—we will recommend a controlled rollout path.