PHI on personal devices
Visit updates, discharge summaries, and physician callbacks often move through texts or personal email—creating gaps auditors flag immediately.
Home Healthcare
HIPAA communication for home healthcare agencies
Field nurses, therapists, and aides share visit notes, care plans, and physician orders from the road. HIPAA Companion keeps PHI off personal phones and shared Gmail accounts—with encrypted email, fax, and intake built for distributed teams.
Field care compliance risks
What breaks when clinicians work outside the office
Agency fax habits
Orders and prior authorizations still fax through unsecured machines or get scanned into staff Gmail accounts at branch offices.
Rotating clinicians
Per-diem nurses and therapists need fast onboarding and same-day offboarding when caseloads shift between territories.
Built for home health
Secure communication across branches and routes
HIPAA Companion gives agency staff governed channels for orders, visit documentation, and payer correspondence—without texting PHI or scanning faxes into personal inboxes.
Encrypted agency email
Route physician orders, visit summaries, and payer correspondence through logged channels staff can access from any location.
Secure cloud fax
Send and receive orders and authorizations without hallway machines or loose printouts in branch offices.
Mobile-friendly intake
Collect consent and intake digitally before the first visit—PHI stays in governed storage, not coordinator inboxes.
Agency-wide BAA
One Business Associate Agreement covering email, fax, and forms before you go live with patient data.
Works with your current tools
- Microsoft 365 / Outlook
- Google Workspace
- Home health EMR exports (WellSky, Axxess, KanTime)
- Payer and clearinghouse portals
- Multi-branch agency administration
“Our coordinators stopped forwarding orders through personal Gmail once secure fax and email were in place. Branch managers finally share one compliance picture.”
Other industries
Easy MD Forms for every healthcare setting
Home healthcare HIPAA compliance
Keep visit notes and orders off personal phones
Book a consult to walk through your branches, EMR exports, and payer volume—we will map a rollout field teams can actually use.